Vellichor Game Development Studio
Japan, 〒105-0014 Tokyo, Minato City, Shiba, 2 Chome−14−5 Shiba 2-Chome Daiko Building, 6F
Phone: +81357656061
Email: info@velli-chor.com
Privacy Policy
Last updated: November 26, 2025
Vellichor respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard information when you visit our website or use our services. We believe transparency about data practices builds trust, and we want you to understand exactly how your information is handled.
This policy applies to all visitors and users of our game development services. By using our website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use our website or services.
Information We Collect
Personal Information You Provide
When you interact with our website or contact us for services, you may provide personal information including:
- Name and contact details when filling out inquiry forms
- Email address for correspondence and project communication
- Project details and requirements you share with us
- Any other information you choose to provide in messages or forms
Automatically Collected Information
When you visit our website, certain information is automatically collected through cookies and similar technologies:
- IP address and general geographic location
- Browser type, device information, and operating system
- Pages visited, time spent on pages, and navigation patterns
- Referring website and search terms used to find our site
- Date and time of visits and interactions with our content
Analytics and Cookies
We use analytics services and cookies to understand website performance and user behavior. This includes:
- Google Analytics data to measure site traffic and user engagement
- Session cookies to maintain your browsing session
- Preference cookies to remember your settings and choices
- Marketing cookies if you consent to personalized advertising
For detailed information about cookies, please see our Cookie Policy.
How We Use Your Data
We collect and process personal data only for legitimate purposes that benefit both our business operations and your experience. Here's how we use the information we collect:
Service Delivery and Communication
- Responding to your inquiries and project requests
- Providing information about our game development services
- Managing project communications and deliverables
- Sending updates about ongoing projects or services you've requested
Website Improvement and Analytics
- Analyzing website traffic and user behavior to improve site structure
- Understanding which content and services interest our visitors most
- Identifying technical issues and optimizing website performance
- Testing new features and measuring their effectiveness
Marketing and Personalization
- Sending relevant information about our services (with your consent)
- Personalizing content based on your interests and previous interactions
- Conducting market research to better understand client needs
- Running advertising campaigns on external platforms
Legal Compliance and Security
- Complying with legal obligations and regulatory requirements
- Protecting against fraud, security threats, and unauthorized access
- Enforcing our terms of service and other agreements
- Resolving disputes and addressing legal claims
Data Sharing and Disclosure
We do not sell your personal data to third parties. However, we may share your information in the following circumstances:
Service Providers
We work with trusted third-party service providers who assist with website hosting, analytics, email services, and other business operations. These providers have access to personal data only as necessary to perform their functions and are obligated to maintain confidentiality.
Legal Requirements
We may disclose personal data when required by law, court order, or government request. We may also disclose information to protect our rights, property, or safety, or that of our users or the public.
Business Transfers
In the event of a merger, acquisition, or sale of assets, personal data may be transferred to the acquiring entity. We will notify you of any such change and provide information about your choices regarding your data.
Data Protection Measures
We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our security practices include:
Technical Security
- SSL/TLS encryption for data transmission
- Secure server infrastructure and regular updates
- Firewalls and intrusion detection systems
- Regular security audits and vulnerability assessments
Organizational Security
- Limited access to personal data on a need-to-know basis
- Employee training on data protection and security
- Confidentiality agreements with staff and contractors
- Incident response procedures for data breaches
While we strive to protect your personal data, no security system is completely impenetrable. We cannot guarantee absolute security but will notify you promptly if we become aware of any breach that may affect your data.
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Our retention periods vary depending on the type of data and purpose:
Contact and Inquiry Data
Information from contact forms and inquiries is retained for up to two years unless you request earlier deletion or we determine it's no longer necessary for business purposes.
Analytics and Cookie Data
Analytics data is typically retained for 26 months in accordance with Google Analytics policies. Cookie data expires based on cookie-specific retention periods outlined in our Cookie Policy.
Legal and Accounting Records
Data required for legal, tax, or accounting purposes is retained in accordance with applicable laws, typically between five to seven years.
Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal data. We respect these rights and provide mechanisms to exercise them:
Right to Access
You have the right to request access to the personal data we hold about you. We will provide you with a copy of your data in a commonly used format.
Right to Rectification
If your personal data is inaccurate or incomplete, you have the right to request correction or completion of the information.
Right to Erasure
You may request deletion of your personal data when it's no longer necessary for the purposes it was collected, or if you withdraw consent. Note that some data may need to be retained for legal reasons.
Right to Data Portability
You have the right to receive your personal data in a structured, commonly used format and transmit it to another controller where technically feasible.
Right to Object
You may object to processing of your personal data for direct marketing purposes or when processing is based on legitimate interests. We will stop processing unless we have compelling legitimate grounds to continue.
Right to Withdraw Consent
Where processing is based on consent, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing before withdrawal.
To exercise any of these rights, please contact us using the information provided at the top of this page. We will respond to your request within 30 days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- Avoid filling out contact forms, account registrations, or any data-submitting features
- Disable cookies through your browser settings (see our Cookie Policy for more details)
- Use privacy-focused browsers or browser extensions to limit tracking
- Contact us directly to request the deletion of any previously shared personal data
We respect your privacy choices. If you would like us to delete your data, please reach out to us using the contact details provided above. We will process your request promptly and confirm deletion once completed. Please note that some data may need to be retained for legal or regulatory compliance purposes.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make significant changes, we will notify you by updating the "Last updated" date at the top of this policy.
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal data. Your continued use of our website after changes are posted constitutes acceptance of the updated policy.
Questions About Privacy?
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us using the information provided at the top of this page. We are committed to addressing your privacy concerns promptly and transparently.